Job Description

Job Description

Job Description

Duties and Responsibilities:

 Maintain compliance with federal, state, and local employments laws and

regulations, and recommended best practices; review policies and procedures to

maintain compliance.

 Maintain comprehensive understanding of current local, state and federal

regulations.

 Ensure employees follow all company policies and procedures.

 Ensure concerns are handled fairly, legally, and in accordance with company

policies and procedures.

 Provide support and guidance to HR generalists, management, and other staff when

complex, specialized and sensitive questions and issues arise.

 Provide support and guidance to administer and execute routine task in delicate

circumstances such as providing reasonable accommodations, investigating

allegations of wrong doing and separations.

 Participate in creating learning and development programs and initiatives that

provide internal development opportunities for employees.

 Oversee coordinating and assisting managers with employee reviews and

performance appraisals.

 Assist with aligning the department with current and projected company needs.

 Train employees to equip them with the necessary skills and knowledge to perform

their roles efficiently.

 Oversee updating and creating of internal forms.

 Manage the maintenance, integrity and confidentiality of human resources files and

records.

 Participate in professional development opportunities implementing new skills,

knowledge and procedures.

 Participate in and/or facilitate meetings, trainings, and workshops.

 Maintain and encourage professional, open and ongoing communication with staff

and vendors.

 Travel when necessary to conduct SJB business.

 Work as a member of the SJB team by promoting the mission, values, philosophy of

the Agency.

 Other duties as assigned by the Human Resources Director, Chief Executive Officer

or Chief Financial Officer.

Supervision/Administration:

 Oversees the daily workflow of the department.

 Work in conjunction with supervisor to adjust, develop and implement policies and

procedures.

 Work in conjunction with supervisor to develop, support, and maintain company

efficiency.

 Work in conjunction with supervisor in formulating goals and objectives for the

department.

 Coordinate activities to ensure timely completion of tasks and projects.

 Ensure necessary reports and paperwork are completed accurately and submitted

within the given time frame.

 Participate in conducting departments Self Reviews.

 Recruit and interview staff as necessary.

 Coach and discipline staff as needed.

 Complete performance appraisals for staff at 90 days and annually.

 Work closely with other departments to ensure compliance.

Health and Safety:

 Ensure health and welfare of staff is maintained at all times.

 Mandated abuse reporter.

 Ensure staff understand and follow agency procedures and reporting requirements

related to health and safety standards.

 Report safety hazards and injuries immediately and ensure proper paperwork is

competed in a timely manner.

Skills and Abilities:

 Comprehensive understanding of current local, state and federal regulations.

 Comprehensive knowledge of payroll and payroll systems.

 Comprehensive knowledge of Human Resource Information Systems (HRIS).

 General knowledge of Title XXII and Title V.

 Organized, creative, independent, self-motivated, enthusiastic, dependable, detail oriented,

flexible in scheduling based and prioritization, and driven by excellence.

 Must possess exceptional communication skills to present facts and

recommendations effectively in oral and written form, including accurate grammar

and business correspondence knowledge.

 Strong interpersonal skills to establish and maintain effective business

relationships; demonstrated ability to communicate in situations requiring tact and

poise; skilled in confidentiality and discretion.

 Thorough knowledge of office administration including efficient filing systems,

office machines and equipment, and computer software such as Word, Excel,

Publisher, Outlook (email & calendar).

 Skilled in customer service and employee relations.

 Must present a neat, professional appearance.

 Ability to adjust tasks and focus with composure, and in accordance with changing

deadlines and priorities.

 Belief in working as a professional, cohesive team member.

 Ability to define and solve practical problems and deal with a variety of concrete

variables.

 Ability to interpret a variety of instructions furnished in written, oral, diagram, or

schedule form.

 Awareness and respect for cultural differences.

Education and Experience:

 Must be at least 18 years of age.

 Must have 5 years of Human Resources experience.

 Must have 3 years of management experience.

 Must be in good health as verified by a current health screening, including a test for

tuberculosis performed under the supervision of a physician not more than one year

prior to employment.

 Proof of up to date immunization records to include but not limited to measles,

pertussis, tuberculosis and influenza (annual).

 Must be able to pass a fingerprint clearance, criminal record, FBI and DOJ clearance

and Child Abuse Central Index Check prior to employment.

 Must possess California Driver’s License and meet minimum insurance requirements

for personal vehicle and have a driving record which meets the standards set forth in

Administrative Regulation 4532 and 4533. If current auto insurance has a “Business

Use Exclusion” it will need to be removed from your policy.

 Current pediatric CPR and First Aid certificate from an approved vendor required.

 Completion of Mandated Reporter Training as per Assembly Bill 1207. Must be

completed every 2 years.

 Knowledge of regulations for Title XXII, Title V, Head Start, California Department of

Education (CDE), Child Development Division Funding terms and conditions,

Community Care Licensing.

 Bilingual/Biliterate a plus.

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