Job Description

Outten & Golden LLP is seeking a Legal Executive Assistant in our New York office. The ideal candidate will have a positive, proactive, service-oriented approach, the ability to work with a range of people, and high attention to detail and standards. This position requires thorough knowledge of all firm administrative processes, IT systems, and research tools. The scope of responsibilities includes prioritizing, managing, and following through on multiple projects, and communicating effectively and professionally with clients, attorneys, and staff. A passion for supporting an office and a team of busy professionals will serve this person well in this role.

The Firm enjoys a strong national reputation for representing employees, executives, and partners in all areas of employment law—from representing senior executives in contract negotiations, to protecting individuals’ civil rights in the workplace, to combating worker exploitation and systemic discrimination in class action and impact litigation. We take pride in our decision to represent employees as advocates for workplace fairness. More recently, the Firm has branched out into new cutting-edge consumer digital-discrimination litigation involving major social media platforms.

We also place considerable focus on our own workplace, keeping our eye on employee morale and engagement as we grow and evolve. Our goal is to foster a workplace that embraces diversity in all of its complex and rich forms and incorporates the multi-layered factors that drive equity. We are committed to building relationships rooted in respect and trust to promote a sense of belonging for all of our employees.

Responsibilities:

• Maintain attorney calendar, including scheduling appointments within the office and any necessary travel arrangements;
  
  
  
  
• Open and update matters in Filevine and Orion;
  
  
  
  
• Track and file client documents and contact information;
  
  
  
  
• Enter disbursement information into tracking software;
  
  
  
  
• Expense Reimbursement;
  
  
  
  
• Invoice Processing;
  
  
  
  
• Organize and maintain case files including scanning and saving documents into Filevine;
  
  
  
  
• Draft and edit letters, retainer agreements, and other basic legal documents;
  
  
  
  
• Assist with contacting clients and opposing counsel to coordinate conferences and calls;
  
  
  
  
• Conduct basic legal and internet research using CourtLink, PACER, Bloomberg, and Lexis;
  
  
  
  
• Maintain organized files for attorney bar memberships and reimbursements;
  
  
  
  
• Confirm and track attorney memberships for various associations;
  
  
  
  
• Attorney time entry;
  
  
  
  
• Personal tasks as needed;

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer;
  
  
  
  
• Must be able to lift 15 pounds at times.

Qualifications:

The successful candidate will have a combination of employment, educational, and life experience that demonstrates the qualities and skills below:

• Education and Experience: You have a minimum of 3 years of relevant experience in a law firm setting. You are proficient in Microsoft Word, Excel, and PowerPoint.
  
  
  
  
• Confidentiality: You must be able to adhere to Firm policies regarding the protection of confidential data and demonstrate sensitivity to (and good judgment in connection with) confidential attorney, personnel, and Firm matters.
  
  
  
  
• Clear Communication and Attention to Detail: You have excellent written and oral communication skills, interpersonal skills, and a pleasant, professional telephone manner. You proactively communicate the status of your work and share updates with colleagues when necessary. You ensure that your work is mistake free.
  
  
  
  
• Flexibility and Organization: You are versatile and able to respond quickly and positively to shifting demands and opportunities. You are comfortable in an environment where your responsibilities may vary from day to day. You demonstrate a “no job too big, no job too small” attitude, and take a collaborative, team-focused approach to rejuggling priorities and contributing to Firm tasks. You are comfortable balancing tasks of varying levels of urgency and complexity and work well under pressure with tight deadlines. You are well organized with the ability to manage and prioritize tasks across a variety of departments.
  
  
  
  
• Ownership, Initiative, and Teamwork: You take ownership of your projects and follow through on their completion. You proactively anticipate, communicate, and work to independently resolve obstacles you encounter in your work. You possess a strong customer-service orientation and ability to work well within a team. You are able to establish and maintain strong working relationships with employees, clients, and other professionals.
  
  
  
  
• Mission Orientation: You are enthusiastic and passionate about our commitment to advocating for employee rights. You thrive when your work is connected to purpose.

Compensation: An attractive compensation package (tailored to experience), with a target base compensation range of $103,000 per year (nonexempt, 40 hours per week). Outten & Golden offers our employees a robust benefits package including healthcare benefits.

Outten & Golden LLP is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics.

Outten & Golden LLP is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at [email protected].

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Agency submissions are not accepted through this portal and only accepted with a prior fee agreement in place.

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