Job Description

THE POSITION

Under general supervisor, performs a variety of routine clerical support work in the processing of legal and other official documents such as court actions, subpoenas, criminal warrants; performs related duties as required.

This is the entry level in the Legal Procedures Clerk series in which incumbents must possess basic clerical skills. This position is characterized by the responsibility for the preparation, processing and recording of legal and other official documents such as court actions, subpoenas, criminal warrants, legal descriptions and official notices. It is distinguished from the Legal Procedures Clerk in that the fatter is the journey level working independently, and has responsibility for more technical aspects of the work and more discretion in decision making.

Depending on assignment, duties may include, but are not limited to tl1e following:

1. Prepares and processes legal documents and records through the office to which assigned, as well as through the Courts and/or other offices based on established legal procedure or special case file notations; examines documents and/or applications for sufficiency, completeness, conformity, validity; edits, corrects errors and posts correct information; notes applicable restrictions and requirements; reconciles automated and manual records; affixes seals and stamps to endorse or certify documents; processes documents w:itlun established restrictions and requirements; calendars cases and/or maintains schedule for court appearances; prepares office recordings pertaining to cases requiring witness appearances; notifies police agencies of required appearance.
2. Assists the public either on the phone or over the counter in filling-out or using forms; gatl1ers information by researching rules, procedures or codes on specific questions; screens and routes phone calls; takes or relays messages involving department staff; takes and fills out orders for services/materials from public or employees; notifies appropriate public individuals of actions taken; evaluates described problem and directs individuals/ calls to appropriate office; assists individuals in locating material/information; explains fees, bills or assessments.
3. Responds to verbal and written queries from the public (including legal representatives) regarding action taken on submitted legal documents; prepares letters of answer, actions for service, legal descriptions and/or other official notices; prepares and se1ves civil process documents in office; checks criminal warrants and histories; sets up arraignment files; 1un background checks and issues and se1ves subpoenas.

• High school diploma or GED.
• Three (3) months of full-time clerical work experience.

OTHER REQUIREMENTS

Applicants are required to demonstrate a net typing speed of forty (40) words per minute. 

Demonstration of these skills will be done during the online typing examination.

Positions allocated to this class may require bilingual skills.
Recruiting requirements may be set to test typing, word processing and/or data entry speed, however, these skills are not the primary areas to be measured in the selection process.
Candidates for positions in this class will be required to pass a background investigation in accordance with applicable law, regulation and/or policy.
May need to obtain CLETS training and authorization.
Possession of or the ability to obtain a valid Class C California driver's license may be required.
Incumbents in this classification may be flexibly staffed to the Legal Procedures Clerk Journey, without further examination, after the successful completion of one-year of satisfactory performance upon the approval and discretion of the Department Head.
Independent travel may be required.

SELECTION PROCESS
Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract.

A minimum score of 70% is required to continue in the selection process, unless otherwise announced.

All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change.

RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees .

HOW TO APPLY Applications must be submitted through the NEOGOV system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (degree/transcripts, certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted by the final filing date .

Previously submitted application materials (i.e. copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment .

Any further questions can be directed to the Department of Human Resources at (707) 784-6170, business hours are Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA

Please note that all dates/times listed in the job announcement are Pacific Time. DOCUMENT SUBMITTAL REQUIREMENTS

The County is offering typing  skills testing at no cost, for applicants for the Legal Procedures Clerk recruitment.

If applicants already possess a valid certificate, a copy must be submitted by the final filing deadline. To find out how to obtain a valid certificate, please visit our  Frequently Asked Questions . Certification materials submitted to a prior recruitment will not be applied to this recruitment.

CERTIFICATE REQUIREMENTS

Typing Certificate Requirements: The typing certificate must contain a minimum  NET speed of forty(40) words per minute. It must be a timed 3 - 5 minute test, include the net number of words typed per minute, and the number of errors. It may not be more than 12 months old at the time of application and must be from an accredited school or a qualified agency with an examiner's signature. Certificates obtained through the internet (online) will not be accepted.   

Applicants that have participated in prior Solano County skills testing must contact  [email protected] by the final filing deadline to request their prior results be applied to this recruitment – this will not be done automatically.  Prior results cannot be more than 12 months old at the time of application.

How to Submit Your Documents
In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to [email protected]. Be sure to include the recruitment title ((Legal Procedures Clerk (Entry)) and the recruitment number (24-712070-02). If submitting documents by email include the recruitment title and recruitment number in the subject field.

VETERANS PREFERENCE POINTS
To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions. A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE FINAL FILING DATE. Applicants who have a service connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service connected reasons. 

Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score. Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score. Veteran’s preference points will only be added to passing scores in competitive open examinations.

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